Labtain’s Professional Packing & Shipping Standards: How We Protect Sensitive Laboratory Equipment

When it comes to transporting scientific instruments, there is no room for error. Laboratory equipment is often sensitive, fragile, and highly valuable, and even small shipping mistakes can lead to costly damage, downtime, or calibration loss. At Labtain, we specialize in preparing biotech and analytical instruments for safe national and international transit, from small benchtop devices to heavy automated platforms. Our packing process is engineered around one principle:

Protect the equipment as if it were going to be used in our own lab.

Below is a look inside our proven shipping methodology and why customers across the U.S., Canada, and Europe trust Labtain with their most delicate systems.

1. Engineered Wooden Crates for Maximum Protection

Unlike generic freight handlers, we design custom wooden crates tailored to each instrument’s size, shape, and weight. The images above show several of our real crate builds, demonstrating:

• Reinforced plywood walls for stability
• Bolted and screwed structural framing
• Elevation supports to prevent bottom impact
• Shock-absorbing internal crossbars
• Full perimeter foam lining to protect against vibration, shifting, and drops
• Every crate is designed to withstand long-distance trucking, air cargo transfers, forklifts, and warehouse storage.

2. Multi-Layer Internal Protection for Sensitive Instruments

Inside each crate, the instrument is protected using multiple layers of premium packing material:

✔ Anti-static foam panels

Used for analytical instruments, optical systems, cell imagers, and cytometers.

✔ High-density structural foam blocks

Custom-cut to lock heavy units in place and prevent side-to-side movement.

✔ Bubble wrap + corner protection

Adds cushioning for fragile housings, screens, and accessories.

✔ Industrial pallet bases

Keeps equipment stable and safe for forklift handling.

✔ Stretch wrap & moisture barrier film

Ensures dust and humidity cannot enter during long transit.

Our goal is to eliminate every possible point of movement or vibration.

3. Professional Strapping and Load Securing

Your images show our use of:

• Heavy-duty polyester shipping straps
• Steel or composite buckles for maximum hold
• Top and side compression bars
• “Do Not Top Load” and “Fragile” labels
• This approach prevents pallet shifting, protects against vertical pressure, and ensures freight companies treat the package carefully.

4. Packing for Heavy Equipment (Vacuum Pumps, Centrifuges, Freezers, Automated Workstations)

Many laboratory devices are dense and have uneven weight distribution. We reinforce heavy shipments with:

• Extra corner blocking
• Double or triple-layered wood bases
• Load-spreading supports
• Internal braces that stabilize the center of gravity
• This prevents tipping, cracking, or bottom collapse — common issues when shipping heavy lab equipment improperly.

5. Clean, Organized, and Secure Internal Layout

From the photos, you can see that we:

• Keep cables, accessories, and modules separated
• Use dedicated accessory boxes
• Place components in logical, easy-to-unpack positions
• Ensure every void is filled with shock-absorbing materials
• Customers receive equipment that is clean, organized, and ready to configure immediately upon arrival.

6. Experience Handling Sensitive & High-Value Instruments

Labtain regularly ships equipment such as:

• Real-time PCR systems
• Flow cytometers
• HPLC & UPLC systems
• Liquid handlers
• Cell imagers (IncuCyte, Cytation, EVOS, etc.)
• Refrigerated centrifuges and ultracentrifuges
• Spectrophotometers, luminometers, microscopes
• Vacuum pumps and cryogenic components
• We understand the internal construction of these systems, which helps us pack them correctly—supporting areas that need stability and avoiding pressure on delicate sections like optics, detectors, boards, and pumps

7. Worldwide Shipping With Confidence

Whether your equipment is going across the U.S. or overseas to Europe or Asia, our crates and packing methods are designed to exceed:

• Freight carrier handling standards
• Customs inspection requirements
• International export packing regulations

Customers routinely note that items arrive:

✔ Without damage

✔ Clean and moisture-free

✔ Stable and professionally packed

✔ Ready for immediate installation

Why Customers Trust Labtain With Their Equipment

✔ Specialized knowledge of scientific instruments

We work with lab equipment daily — not just during shipping.

✔ Custom-built crates designed for each shipment

✔ Professional materials, industrial strapping & certified wood

✔ Experience with sensitive, fragile, and high-value devices

✔ Clean, organized internal packing that protects every component

✔ Reliability, communication, and full documentation upon shipment

Need to Ship Laboratory Equipment? We’re Here to Help.

Whether you’re buying from Labtain or need packing service for relocation, our team ensures your equipment reaches its destination safely, securely, and professionally.

📦 Request a packing quote or shipping service:

infp@labtain.com or left a message at CONTACT US.

🔧 We handle your equipment with precision — because we understand it.